Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Position Summary
We are seeking an experienced Executive Administrative Assistant to provide high-level administrative and organizational support to our Program Director North America. This role requires strong organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide day-to-day executive and administrative support to Department Directors.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Prepare and reconcile expense reports.
• Coordinate departmental meetings, agendas, presentations, and supporting materials.
• Attend meetings, take notes, and prepare meeting minutes and follow-up summaries.
• Prepare correspondence, reports, PowerPoint presentations, tables, and other executive-level materials.
• Track time-sensitive topics, priorities, and follow-up items to ensure deadlines are met.
• Serve as a liaison between Directors, internal teams, and other stakeholders.
• Support the coordination and monitoring of departmental projects and initiatives.
• Handle confidential and sensitive information with discretion.
• Support special projects and other executives or departments as needed.

Ideal Candidate Profile

• 3–5 years of experience as an Executive Assistant or in a similar executive support role.
• Experience directly supporting Directors, VPs, or senior-level executives.
• Automotive or manufacturing industry experience preferred.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and prioritization skills.
• Ability to manage multiple priorities with a high level of accuracy and attention to detail.
• Strong interpersonal skills and professional judgment.
• Ability to appropriately handle confidential and sensitive information.
• Proficiency with Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel.